Personnel Profile Overview

Open a personnel profile by clicking on their name anywhere in your Personnel Resource Pools, Projects, Personnel Invitations, or the Overview page. The Personnel profile consists of multiple sections helping you stay on top of your Personnel management by accessing the Personnel profile and ensuring information is up-to-date.

Open the Personnel Profile

1. Click on Personnel in the left navigation panel.

2. Select a specific resource pool from the Resource Pool dropdown or choose All My Personnel. Alternatively, you can use the Search bar to find the personnel you’re looking for.

For more information on searching for personnel, go to Search for Personnel.

3. Click on a personnel’s name to open their profile.

Open a personnel profile pop out by clicking on their name in the following

Resource Pools
Projects
Personnel Invitations
Overview Dashboard

Tour the Personnel Profile

The basic personal information in a profile includes a picture, an indication of whether the profile has been validated (shown by a green tick), classification, unique MyPass ID, and QR code. Here’s an overview of the profile.

Top of the profile

This displays the thumbnail photo, an indication of profile validation (green tick), classification, unique MyPass ID, and QR code.

Personal Info section

Includes the email address, mobile number, home address, gender, work countries, date of birth, resume, Unique Student Identifier (USI), indigenous status, and languages spoken.

Compliance Positions

Displayed are the compliance roles assigned to your personnel. The percentage summarises how the mandatory compliance requirements match the certifications of the profile.
Click to expand the box to see a list of all requirements. The icon is a clue to the requirement’s status:

For more information on Compliance Positions, go to Compliance Position Overview

Roles

View Project roles assigned to personnel. The percentage summarises how the mandatory compliance requirements match the certifications of the profile status and project information.
Hover over the Role name or status to display the Project Roles tooltip.

The tooltip contains Project information such as start and end date, asset, project name, role, and the personnel’s status for that role. (eg, Proposed, Confirmed).
Click on the role name or status to display the Project information.

For more information on Role and Project roles go to Project Roles and Recruitment Overview

Certificates

View all certificates currently attached to the personnel’s profile.

Learn more about viewing certificates in the Personnel profile.

Notes

Admins can add notes to a personnel profile, which are not visible to workers.

For more information on Notes, go to Use Personnel Notes

Calendar

View personnel’s existing project engagements, availability, and any periods of unavailability.

For more information on Calendars, go to Managing the Calendar for your Personnel

Employment History

This section displays the personnel's previous and current roles engaged via MyPass. It includes employers, locations, and descriptions. These are manual data fields and optional.

Click the arrow to expand an employment history entry.
Click the + button to add a new employment history entry

Emergency Contacts

This section displays the selected personnel's emergency contact person, their relationship to the personnel, and contact details.These are manual data fields and optional.

Click the arrow to expand the full emergency contact details.
Click the + button to add a new emergency contact.

Recent Activity

View the date and time of the personnel's last login to MyPass. The displayed time zone is adjusted to match your device settings.

Footer Actions Menu

In the footer menu, you can:

Send a message: Click Message to open the chatbox and send a message, including the option to attach a file. The personnel will see your message in their Skills Profile.
Download profile: Click PDF to download a copy of the personnel's profile in PDF format.
View QR code: Click QR Code to open the personnel profile's QR code, which can be saved and scanned on-site.
Assign to Resource Pools: Click Assign To Pools to assign the personnel to different Resource Pools.

Other Icons on the Personnel Profile

For more information on MyPass icons, go to MyPass Icon Glossary.

Updated 25 November 2024 01:42