Export Reports - Personnel

To further manipulate your data from the MyPass portal, you have the option to export it to a CSV file format. This allows for more flexibility in handling and analysing your data using various spreadsheet software or data analysis tools, making it easier to sort, filter, and perform complex calculations on your data.

You can download and export reports of your personnel for any or all of the following:

  • Personnel Details Report
  • Personnel Notes Report
  • Personnel Certifications Report
  • Personnel Compliance Report

These reports are sent to your email with the subject "Your MyPass exports are ready" and the downloadable links are valid for 24 hours only. You can generate the reports again if the links have expired.

You can also export Resource Pools reports from the Overview page.

To export reports from Resource Pools:

1.  On the left navigation bar, click Personnel.

2.  Select which pool you would like to download a report from.

3.  Click Exports and select which report you'd like to download from the drop-down list.

 

The Personnel Details Report provides a comprehensive overview of personnel information. This report includes essential data such as employee names, contact details, positions, classifications, etc.  Please refer to below for more details:

Field Name Description
uuid Unique User ID
publicId Public ID ( A unique ID for every personnel in MyPass)
dateCreated The when the personnel profile information was added
firstName First Name
lastName Last Name
status Authorised - Once the invited personnel accepted your invitation.  AuthorisationRequested- If your invited personnel has not yet accepted your invitation)
gender Gender
email Email Address
phone Phone Number
location Street address
country Country
Locality Australian localities (whichever is applicable)
state State
postalCode Postal Code
ATSI Indicator of a member of the Aboriginal and Torres Strait Islander group
imageUrl Profile Picture
QRCodeUrl QR code for the worker’s profile
workerPools This details what specific Resource Pools the personnel sits in
positions Position assigned (e.g. General Services Technician)
classifications Personnel’s classification (e.g. Engineer)
tags Tags you created (if there is any)

 

The Personnel Notes Report provides essential data such as employee names, contact details, and highlighting the notes created by the admins.  Please refer to below list for more details:

Field Name Description
uuid Unique User ID
publicId Public ID ( A unique ID for every personnel in MyPass)
firstName First Name
lastName Last Name
gender Gender
email Email Address
mobile Mobile number
ATSI Indicator of a member of the Aboriginal and Torres Strait Islander group
Classifications Personnel’s classification (e.g. Engineer)
tag Tag name (Names vary)
Note Text message
createdBy Tag or Note creator
createdTimestamp Tag created timestamp
lastModifiedBy Last person who modified the tag
lastModifiedTimestamp Tag last modified timestamp
attachments Number of attached document

Note: The report will be empty if you haven’t added any notes to your personnel.

 

The Personnel Certifications Report provides a detailed record of all certifications held by the workers. This report includes information such as certification names, description, issuing authorities, dates of issuance, expiration dates, etc. Please refer to below list for more details:

Field Name Description
uuid Unique User ID
publicId Public ID
firstName First Name
lastName Last Name
gender Gender
email Email Address
mobile Mobile Number
ATSI Indicator of a member of the Aboriginal and Torres Strait Islander group
workerPools This details what specific Resource Pools the personnel sits in
classifications Personnel’s classification (e.g. Engineer)
positions Position assigned (e.g. General Services Technician)
certificationCode Specific Certification Code
certificationName Certification name
certificationDescription Describes the certification (e.g. Licence, induction, etc.)
status Show the status (e.g. Compliant, Pending upload, etc..)
certificateUploadDate The date when the certificate was uploaded
verifyDate The date the certificate was verified
issueDate The date certificate was issued
expiryDate The date the certificate is going to expire
reference The certificate reference number
issuer The issuer of the certificate
latest Confirms if the certificate is the latest. Indicates ‘True’ or ‘False’

Note: The report will be empty if you haven’t assigned any certifications to your personnel.

 

The Personnel Compliance Report provides a detailed record of all compliance documents held by personnel. This report includes information such as requirement name, type, certification names, description, issuing authorities, validity, etc. 

Note: Requesting this report will generate two versions: the complete Personnel Compliance Report and a simplified version titled Personnel Compliance (Simplified).

Please refer to below list for more details:

 

Standard: Personnel Compliance Report

Field Name Description
uuid Unique User ID
publicId Public ID
firstName First Name
lastName Last Name
gender Gender
email Email Address
mobile Mobile Number
ATSI Indicator of a member of the Aboriginal and Torres Strait Islander group
workerPools This details what specific Resource Pools the personnel sits in
classifications Personnel’s classification (e.g. Engineer)
skillsMatrixName The skills matrix assigned to the personnel
position Position assigned (e.g. General Services Technician)
requirement Position requirements
requirementType Requirement type (Any or All)
requirementStatus Requirement status (e.g. Missing, Compliant, or Pending Upload)
type Requirement type (e.g. Mandatory or Desired)
certificationCode Specific Certification Code
certificationName Certification name
certificationDescription Describes the certification (e.g. Licence, induction, etc.)
status Show the status (e.g. Compliant, Pending upload, etc..)
certificateUploadDate The date when the certificate was uploaded
verifyDate The date the certificate was verified
issueDate The date the certificate was issued
expiryDate The date the certificate is going to expire
validityExpiryDate Custom validity expiry date
Reference Reference number
Issuer Issuer of the certificate

Note: The report will be empty if you haven’t assigned any compliance positions to your personnel.

 

Personnel Compliance (Simplified).

firstName First Name
lastName Last Name
classifications Personnel’s classification (e.g. Engineer)
position Position assigned (e.g. General Services Technician)
workerPools This details what specific Resource Pools the personnel sits in
skillsMatrixName The skills matrix assigned to the personnel
requirement Position requirements
requirementType Requirement type (Any or All)
requirementStatus Requirement status (e.g. Missing, Compliant, or Pending Upload)
certificationCode (Compliant) Specific Certification Code
certificationName (Compliant) Certification name
certificationCode (Missing) Specific Certification Code
certificationName (Missing) Certification name
status Show the status (e.g. Compliant, Pending upload, etc..)
issueDate The date the certificate was issued
expiryDate The date the certificate is going to expire
validityExpiryDate Custom validity expiry date

Note: The report will be empty if you haven’t assigned any compliance positions to your personnel.

Updated

Was this article helpful?

0 out of 0 found this helpful

Have more questions? Submit a request

Comments

0 comments

Please sign in to leave a comment.